About the role 

As an Accounts Administrator at Origin, you’ll be a vital member of our Finance team, ensuring the accuracy and integrity of our financial operations. Your core focus will be maintaining both payable and receivable accounts, supporting the Financial Controller across the sales and purchase ledger, reconciling supplier transactions, and monitoring customer credit adherence. You’ll work closely with the Accounts Assistants and occasionally collaborate with the Financial Director to maintain seamless finance processes.

Additionally, you’ll provide key administrative and customer service support to our wholesale customers - processing orders, managing accounts, and sharing product updates. Your work will help to maintain strong interdepartmental communication and contribute to the smooth running of the business.

What you'll do

• Maintain and update internal accounting databases and spreadsheets.
• Post invoices to Xero and ensure records are accurately filed within the team’s digital filing system.
• Reconcile all bank accounts daily.
• Process daily posts and direct them to the appropriate stakeholders.
• Approve purchases made through Pleo in line with Origin’s expense policy.
• Book travel and accommodation for the Origin team through Asana, ensuring arrangements are made on time and within budget.
• Generate weekly travel and accommodation reports.
• Manage and update Origin’s approved travel and accommodation partner list.
• Administer new supplier and account forms into Unleashed promptly.
• Report Origin retail hours and relevant department overtime for the monthly payroll.
• Coordinate onboarding and offboarding information for payroll purposes.
• Assist in administering the POS system, including product management and selling layouts.
• Support credit control processes in collaboration with the Accounts Assistant.
• Create and update weekly feature coffees on Unleashed and GoodTill.
• Contribute to month-end processes, including intercompany reconciliation and unallocated postings.
• Provide phone support to the customer service team.
• Support retail managers in managing POS system layouts and product information.
• Escalate concerns or non-compliance to the Financial Controller.
• Assist with weekly and monthly reporting for The British Library.
• Carry out general office admin, including stationery and ancillary procurement.

Who you are

You’re organised, detail-oriented, and comfortable navigating fast-paced environments. You bring professionalism and warmth to your work and understand the vital role finance plays in supporting business success. A team player at heart, you’re proactive, adaptable, and always ready to help your colleagues. Proficient in balancing priorities and daily tasks alongside ad-hoc requests from different departments as they arise.

You’ll also bring:

• Strong data entry, numerical, and analytical skills.
• Articulate communication skills in English.
• A team-first attitude and awareness of how your contributions link to broader goals.
• Confidence using Excel, including formulas and spreadsheet building.

What you'll bring 

• Proven experience as an Accounts Administrator or in a similar finance support role.
• High attention to detail and numerical accuracy.
• Excellent organisational and time management skills.
• Hands-on experience with accounting software.
• Familiarity with finance-related IT systems.
• Interest in or current pursuit of AAT qualifications.
• Knowledge of bookkeeping procedures and debt collection regulations.
• Proven experience using Asana and a CRM system, or willingness to learn new systems. 

What success looks like 

• Accurate, timely processing of invoices, payments, and reconciliations.
• Reliable support for the Finance team and broader business operations. 
• Clear, professional communication with suppliers, customers, and colleagues. 
• Well-organised systems and up-to-date financial records. 
• Proactive approach to problem-solving and continuous improvement. 
• Positive contribution to Origin’s collaborative, detail-driven culture.

Working at Origin

• 26 days’ holiday, including your birthday off, plus flexible bank holidays
• Unlimited coffee and discounts on merchandise and partner products
• B Corp certified and proudly independent
• People-first culture with meaningful, values-led work
• SCA training and learning opportunities for everyone
• Enhanced family leave, sick pay, period leave, and personal days
• 5% employer pension contribution
• 24/7 Employee Assistance Programme and GP service
• Two paid volunteering days each year

Everyone is welcome at Origin

We believe diverse perspectives enrich our culture and creativity. If you’re passionate about coffee and excited by this opportunity – even if you don’t tick every box – we encourage you to apply. Your unique experience could be exactly what we need.

Why join us?

At Origin, you’ll be part of a dynamic team that values creativity, sustainability, and collaboration. We’re committed to providing an inclusive and inspiring environment where you can grow professionally and make a meaningful impact. And, of course, you’ll have access to some of the best coffee experiences imaginable.

While you are here and before you apply, take a look at us on Instagram.